Bylaws

Article I – Title
The name of the Association shall be Jack Henry Silverlake Southwest Regional Users Group, Inc (SWUG).
Article II – Duration
This Association’s duration shall be perpetual.
Article III – Purpose
The purposes for which the Association is organized are:

Section 1. To bring together users of Jack Henry Silverlake software in the Southwest Region for the sharing of ideas and developments among members of this organization.

Section 2. To provide regularly planned meetings where the members may discuss mutual problems and concerns.

Section 3. To create a positive influence on the Jack Henry & Associates Company through the combined resources of the member institutions.

Section 4. To help member institutions keep abreast of new enhancements and technology from Jack Henry & Associates and in general.

Section 5. To provide a meeting place for Jack Henry Representatives to :
• Address and answer the Association’s mutual problems and concerns
• To provide member with updated information pertaining to current events and future developments and plans

Article IV – Membership
Section 1. Any financial institution that is a licensed user of Jack Henry Silverlake software and is located in either Texas, Oklahoma or New Mexico, and is in good standing of the National Jack Henry Silverlake User Group, shall be eligible to become an active member of this Association.

Section 2. Only a member in good standing shall have the right to vote, hold office, or serve on any committees.

Section 3. A financial institution (member) shall be deemed to be in good standing if all dues and assessments are current for both the Southwest Regional Silverlake Users Groups as well as the National Jack Henry Silverlake Users’ Group.

Section 4. All members shall be subject to such meeting fees as deemed necessary to cover expenses and conduct its business.

Section 5. All member institutions shall have one vote per institution that uses Jack Henry Silverlake software, with a maximum of up to five processing institutions per holding company on any matter that may come before the Association. Each member institution may have as many representatives in attendance as they deem necessary as long as all applicable meeting assessments/fees are paid for each representative.

Section 6: A region is defined as one of the following existing Regional User Groups: Mid-Atlantic, Mid-South, Mid States, Midwest, Northeast, Southeast, Southern, Southwest and Western.

Article V – Dues and Fees
Section 1. Dues will be set annually by the Board of Directors, based on the current financial position/needs of the User Group. These dues will be assessed per member institution (up to five processing institutions per holding company) and are due on the first business day of January each year.

Section 2. Meeting fees will be determined on a meeting-by-meeting basis and as billed by Jack Henry & Associates, Inc.

Article VI – Meetings

Section 1. A minimum of two meetings shall be held during the calendar year.

Section 2. One of the meetings can be held during the National Silverlake Users Group Annual Conference. The time and place of any additional meetings shall be determined by the Association’s Executive Committee.

Section 3. Special meetings may be called as deemed necessary by the Executive Committee.

Section 4. A notice of the time and place of each meeting shall be furnished to each member at least thirty days prior to the meeting date.

Section 5. A majority of members in good standing at any regular or special meeting shall constitute a quorum for business purposes. A majority vote of those present will be required to pass or fail any business matter which may come before the Association.

Section 6. Minutes of the meetings shall be kept by the Secretary and be available for review at the following meetings by any member in good standing.

Article VII – Officers
Section 1. The Executive Committee shall consist of four Officers. The Officers of the Association shall consist of a President, Vice President, Secretary, & Treasurer.

Section 2. President: The membership shall elect one of its members to be President. The President shall preside at all meetings, have supervision over the Association, have the authority to appoint committees and committee chairpersons as deemed necessary to perform the business of the Association.

Section 3. Vice President: The membership shall elect one of its members to be Vice President. The Vice President shall perform all the duties of the President when the President is unavailable to perform those duties. They will be responsible for conference (meeting) arrangements, including conference call arrangements. The Vice President shall also perform other duties as the President may deem necessary.

Section 4. Secretary: The membership shall elect one of its members to be Secretary. They shall maintain accurate and complete minutes of all meetings, as well as an accurate list of members and the members contact information. They shall be responsible for handling correspondence to the members including notification of meetings and minutes of meetings.

Section 5. Treasurer: The membership elect one of its members to be Treasurer. The Treasurer shall collect all moneys payable to the Association and pay the expenses incurred by the Association. The Treasurer shall keep all moneys in an FDIC insured institution and one so designated by the Executive Committee. The account shall be titled in the name of the Association and shall list at least one Executive Committee member in addition to the Treasurer who will have the authority to sign checks. The Treasurer shall make available to each member an itemized report showing uses and sources of all funds.

Section 6. All Officers will be elected in accordance with Article VIII Election of Officers and Directors.

Article VIII – Election of Officers
Section 1. At a designated ‘election’ meeting, nominations will be accepted from the floor for the four officer positions including President, Vice-President, Secretary, and Treasurer for the officers whose terms are expiring.

Section 2. To be eligible for nomination to an officer position, the candidate must be employed by a financial institution that’s a member in good standing of the Southwest Regional Silverlake Users Group.

Section 3. All elections shall be held annually at the designated ‘election’ meeting. Participation will be extended to Southwest User Group members in good standing in attendance at the ‘election’ meeting. Newly elected Officers will take office at the end of the designated ‘election’ meeting. Term of office shall be two years.

Section 4. Term of Service – The term of office shall be two years. President and Treasurer terms ending on even years. Vice-President and Secretary terms ending on odd years.

Section 5. Any Officer desiring to withdraw from office must give written notice to the President. Vacancies will be filled by an election at the next association meeting, with the newly elected person holding office for the remaining term of the officer withdrawing from office.

Article IX – Executive Committee
The Executive Committee shall consist of duly elected Officers of the Association. The Executive Committee will be responsible for the overall operation of the Association and to take care of any other business which should come before them. The President of the Association shall be the chairperson of the Executive Committee.

Article X – Pandemics and National Emergencies
In the case of a pandemic or national emergency, the Executive Committee has the authority to make necessary decisions in regards to the Association that are appropriate for the conditions including but not limited to waiving the Meeting requirements outlined in Article VI above. Any decisions made during these times will be communicated to the members within a reasonable amount of time.

Article XI – Dissolution
If the Association should dissolve, its assets shall be first applied to all liabilities. The remaining assets will be equally divided among all members in good standing at the time of dissolution.

Article XII – Amendments
These bylaws may be amended at any regularly scheduled meeting by a majority vote of members in good standing present at the meeting.